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Preparation of Manuscript and Disk


Editing, Design, and Production

Multiauthor Books

Camera-ready Copy




Preparation of Manuscript and Disk

Today, most manuscripts are submitted both in hard copy (paper) and on a computer disk. Most of this section deals with disk preparation. For the hard-copy version, the main points to remember are:

(1) the hard copy must be an exact printout of the disk;
(2) double-space everything, including notes, bibliography, and long quotations;
(3) leave wide margins--at least one inch on all sides; and
(4) number the manuscript consecutively throughout.

The following instructions on disk preparation have been adapted from guidelines published by the Association of American University Presses.

  • Prepare your manuscript on the same system--both hardware and software--from beginning to end. On the disks themselves, note the type of computer and the word-processing program you have used.

  • The manuscript and the disk that you send to the Press must be identical. Once you have printed out the final manuscript, you should not make any further corrections to the disk. If you find you do have to make additional changes, make them on the hard copy, use a bright-colored pencil, and be sure to let your editor know that there are changes.

  • Create a new file for each chapter or other major subdivision. Front matter, bibliography, and other apparatus should be in separate files. Do not put the entire manuscript into one enormous file, which the publisher may not be able to convert.

  • Name files sequentially in the order that they will appear in the book: for example, 01contents, 02preface, 03chap1. Please include a list of the file names with the disks.

  • Use a word-processing program, not a page-layout program such as PageMaker or Quark Xpress. We prefer Word or WordPerfect. If you are using other program, consult your editor for compatibility with our system. Unless you are preparing camera copy (see section 6), remember that the typeset book will look quite different from your manuscript hard copy. In general, the plainer the printout, the easier it will be to edit and design your book. Do not use right-hand justification or boldface or change fonts.

  • Number your manuscript consecutively from beginning to end. If your word-processing program is recalcitrant in this regard, you should use a numbering machine or number the manuscript by hand.

  • Do not use running heads.

  • Do not put "soft" hyphens at the ends of lines; i.e., don't divide words. In fact, it is best to turn off the automatic hyphenation feature on your word-processing software. The only hyphens that should appear in your manuscript are those in hyphenated compound words.

  • Double-space everything, including notes and bibliography (within as well as between entries) and long quotations. But do not put any additional space between paragraphs or between notes or bibliographical entries. Introduce an extra line space only where extra space is to appear in the book to indicate a change of topic or an abrupt break in the discussion.

  • Use the tab key, not the space bar, to indent paragraphs.

  • Begin and end all lines of poetry exactly as you want them to appear in the printed book. Indention and line breaks should follow the pattern of the original.

  • Use two hyphens for a dash. Use six hyphens to indicate the repetition of an author's name in a bibliography.

  • Capital and lowercase letters--not all caps--should be used for all chapter titles, subheads, and other elements of your manuscript that will eventually be display type.

  • Hard returns (starting a new line by using the Enter or Return key) should be used where you want a new line to appear in the printed book. Thus, they should never occur within a paragraph but only at the ends of paragraphs and at the ends of items in lists and lines of poetry.

  • Be careful not to type the lowercase "ell" for the number one or the letter "oh" for zero.

  • If there are tables in your manuscript, put them in a separate file and provide an accurate printout so that the typesetter can easily follow the format. Do not use your word processor's "table" or "column" feature to prepare table. Use tabs, not the space bar, to define columns.

  • If your manuscript has accented letters or special characters that you have either entered on your computer or written in by hand, provide a list of them and indicate how you have marked them on the hard copy or created them on disk. Bring these special characters to your editor's attention as early as possible.

Authors' Notes

"Holding a book with my name on the cover is just an indescribable experience!"

--Harlan Goben

Book Launch

First launch in Melbourne for 2013

A rich, illustrated - and entertaining -- history of the iconic Grand Central Terminal, from one of New York City's favorite writers, just in time to celebrate the train station's 100th fabulous anniversary. In the winter of 1913, Grand Central Station was officially opened and immediately became one of the most beautiful and recognizable Manhattan landmarks. In this celebration of the one hundred year old terminal, Sam Roberts of The New York Times looks back at Grand Central's conception, amazing history, and the far-reaching cultural effects of the station that continues to amaze tourists and shuttle busy commuters. Along the way, Roberts will explore how the Manhattan transit hub truly foreshadowed the evolution of suburban expansion in the country, and fostered the nation's westward expansion and growth via the railroad. With stories about everything from the famous movies that have used Grand Central as a location to the celestial ceiling in the main lobby (including its stunning mistake) to the homeless denizens who reside in the building's catacombs, this is a fascinating and, exciting look at a true American institution.


Australian National Multicultural Press
All Rights Reserved 2014